Change and its management
It is said that change is the only constant thing in life. Change is an unavoidable phenomenon in any walk of life. The situation is no different when it comes to a business. A business, whether large or small goes through change every single day. These changes can be either minor or major. Adjusting to these changes can either be very difficult or surprisingly easy. Every individual takes a different amount of time to adjust to change. Especially if it is a bad change, the time taken will be drastically more. Change has an effect on an individual physically, emotionally and mentally. Therefore, when there is a massive change, one has to deal with it completely.
A change brought about in a workplace can affect the entire workforce and hence there can be a hindrance in the quantity and quality of work immediately after the change is introduced. This is an expected result of the change. For instance, when a new operating system is introduced in all the computers in the office, the employees will take some time in learning how it works. Different employees may take different amounts of time to get used to this change. The employer will lose out on some time but he has to remember that this lost time is an investment in the future. The time that is lost will be made up for because the new operating system will yield quicker results.
One has to remember that the most important part of change is not its introduction but the transition from the old style of work to the new style. If this period is handled graciously, the journey will be easy for the employees and not a lot of time will be lost. There are certain things that one can keep in mind when change is introduced.
Change is both institutional as well as personal and should be handled that way. Before a certain change is introduced, a detailed analysis of how this change will affect which department should be done. After this is done, change should be introduced gradually. Progressive introduction of change can lead to a lesser reaction time and more adaptability. Learning one new thing a day is anytime easier than learning 10 new things in one day. This gives employees time to learn and master the new thing which will save time later.
A trend which is observed when a certain change is introduced is that the company starts at the top. The change is introduced at the top level of the organization first and then to the lower levels. Change is inherently disconcerting to everyone and the lower level of management will look up to the CEO and others for guidance and support when this happens. Further, the upper management should accept and embrace the new tactics first. This will create a comfortable atmosphere in the work environment which will entail better coping.
Addressing your employees after and before a change is introduced is very important. For instance, you can hold a meeting and introduce the change gradually and charismatically, such that it sounds doable to your employees. People at every level of management are going to question the radical necessity of bringing this change in. Questions like if it really necessary and if the change is going to yield better results in comparison to the hardships that it is bringing along will arise in the minds of people. At this time, it is important to make a formal case for the decision you have taken. Explain to these people why it is important and how, in the long run, results will ensue.
When you are contemplating a change, remember that people matter. Effective management of change is more important than the change itself.
Writer at Digipundit
Mrunmayi Gaikwad, soon to be a wielder of the scales of justice, harbors a twin passion for law and for poetry. Writing is more than just a hobby for her – it is a release. Mrunmayi is an avid reader and hopes to have her own personal library someday. Her family and the city of Mumbai are two pillars of her life.